Air Partner have been offering trusted aviation solutions for 60 years and we are going from strength to Strength. Due to our ever growing business, resulting in ever growing transactions, we are looking for an Accounts Payable / Accounts Receivable Executive, to join our Gatwick based team! There will be a requirement to attend the Gatwick office for training 5 days a week (Monday to Friday) until you are confident, at which point we will introduce the option of hybrid working – 3 days in the office and 2 days from home each week.
Reporting to the Transactions Team Leader, this is a very varied and busy role, which will see you taking responsibility for the timely and accurate posting of financial records for the departments and/or companies assigned, which may vary from time to time, dependent upon the needs of the business.
What you will be doing:
Coding and posting of overhead invoices received from suppliers
Preparing and running weekly BACS payments
Posting of payment journals in Navision
Ensuring all payment journals are allocated against paid invoices to maintain transparency over open items and supplier balances
Setting up payments for ad-hoc items such as payroll taxes, corporation taxes and payments on behalf of group companies
Reconciliation of supplier statements
Recording, investigating and resolving all queries raised with suppliers
Maintaining accurate records of all queries raised, status and their owners
Maintaining accurate and up to date status of all creditor accounts in Navision
Preparing daily FX rates for loading them onto the intranet
Preparing daily bank account balance and weekly cash balance summaries
Providing cover for Accounts Payable Executive dealing with operator payments, including liaison with Accounts Receivables to ensure payment has been received from clients prior to paying suppliers
Sending out monthly credit card statements and posting of approved credit card statements in Navision
Being responsible for the Accounts Receivables process in relation to both Third Party and Group Companies
Ensuring all invoices and credits are recorded promptly and accurately
Preparing and distributing daily bank receipts
Raising of provisional invoices and ensuring final invoices are raised without delays
Updating and maintaining client usage data for use by brokers
Preparing statements for customers
Raising of Inter-Company invoices and accruals, and reconciling accounts monthly
Reconciliation of Client Deposits to report to Financial Accountant, where applicable
Preparing Bank Payment Receipts journals
Preparing weekly cash forecasts
Actively monitoring and ensuring that the Credit Control policy is adhered to
Administering any credit check / reporting requests
Banking as and when required
Preparing weekly commentary on Aged Debt reports
Producing KPI reports, where needed
Engaging with business stakeholders on overdue accounts and job-related queries
Providing support to finance colleagues where needed
Assisting with the implantation and testing of new systems (CRM/Finance/Other)
Assisting with the Finance Business Improvement Project – contributing through testing, data gathering and implementation
Providing cover for subsidiary AR function, as required
You will have experience of dealing with strong personalities within a commercial business and be able to maintain strong credit control over debtors. You will be adaptable, and be able to move seamlessly from one task to another, whilst maintaining accuracy and a calm, helpful persona. This is a fast paced and changing environment, so you will need to be used to this.
You will also:
Have experience within a varied finance function before, doing either accounts payable, accounts receivable or ideally a mixture of the two
Ideally also have experience working with an international customer base (both internal and external)
Have experience of adapting to new systems
Be able to manage a demanding workload and the associated pressures of working in a busy business support department
Be able to maintain a strong control environment
Be able to maintain high standards in all work and accuracy in the face of frequent interruptions
Live within a commutable distance of the Gatwick office
About Air Partner Group, a Wheels Up Company
Founded in 1961, Air Partner Group is a world-leading international aviation services group providing aircraft charter, aviation safety and security solutions, and managed services to industry, commerce, governments, and private individuals, as well as civil and military organisations.
The Air Partner Group has two divisions: Air Partner Charter and Air Partner Services (previously Safety & Security). Air Partner Charter comprises of group charter, private jets, cargo, and specialist services. Group Charter charters large airliners to move groups of any size. Private Jets offers the Company's unique pre-paid JetCard scheme and on-demand charter for up to 19 people. Cargo charters aircraft of every size to fly almost any cargo anywhere, at any time.
Air Partner Services comprises Baines Simmons, Redline Assured Security Ltd, Kenyon International Emergency Services, and Managed Services. Baines Simmons offers aviation safety management and fatigue risk management. Redline Assured Security delivers government-standard security training, consultancy, and solutions to regulated, high value and high threat environments. Kenyon International Emergency Services is a world leader in emergency planning and incident response.
Air Partner works with Climate and Development experts Climate Impact Partners, to allow clients to offset carbon emissions in support of projects that not only cut carbon but also alleviate poverty and improve lives.
Air Partner Limited is a Wheels Up company, the leading provider of on-demand private aviation in the U.S. and one of the largest private aviation companies in the world. Wheels Up is headquartered in New York City and operates in 25 locations across three continents and employs 2,700 professionals globally. Air Partner Group is ISO 9001:2015 compliant for commercial airline and private jet solutions worldwide. More information is available on the company's website (www.airpartnergroup.com)
Air Partner is committed to creating a diverse, equitable and inclusive working environment for all employees, we do this via our Environmental, Social and Governance Strategy, our Diversity, Equity & Inclusion forum, and our Recruitment strategy.
At Air Partner we are proud to be a ‘Disability Confident’ employer and we value workforce diversity. If Air Partner feels like a place where you can belong, we'd love to learn more about you and we guarantee an interview for any disabled person who meets the minimum criteria set for the job. If your application is successful, the next steps of the process will include a virtual interview with a member of the Talent Acquisition team before meeting with members of the business in person. When you apply, you'll be asked about any adjustments you might need to support the recruitment process. Let us know, and we'll be sure to discuss it with you.
We encourage applications from all backgrounds and we would love to hear from you.
If you have any issues submitting your application, please instead submit your CV and any supporting information (covering letter, salary expectations, confirmation of your right to work in the relevant country and your current notice period), stating which vacancy you are applying for, directly to ap.careers@airpartner.com
